Welcome Vendors

Thank you for your interest in becoming a Vendor at Springs Spree 2012.  

This year is the 35th annual Springs Spree, the spring/summer festival in Colorado Springs and our city’s oldest community celebration!  Springs Spree offers activities, entertainment, food, and fun for all ages.  Attractions include: martial arts demonstrations, stage and street musicians, arts and crafts, a car show, face painting and much more!  Springs Spree is an outdoor event and is one of the biggest and most popular weekends of the summer; over the past years, approximately 70,000 people have attended.  Springs Spree welcomes you in participating at the 35th annual Springs Spree – A City In Celebration.

 

Dates and Location

Springs Spree will be held at Memorial Park, Colorado Springs on Saturday, June 16th and Sunday, June 17th, 2012.  You may find a map of Memorial Park on our website at www.SpringsSpree.org and you will receive a map in your packet once you have registered.  You will be assigned a booth space, which you can locate on the map. 

 

Hours of Operation

Springs Spree hours are:

Saturday June 16th from 9:00am to 7:00pm
Sunday June 17th from 10:00am to 6:00pm

Setup will begin on Friday, June 15 at 10:00 am

 

Access to your booth space will be available at 6:30 am on Saturday and Sunday mornings.

Please be prepared to stay the full day at Springs Spree.  Vehicles will not be allowed into or out of Springs Spree for the purpose of loading or unloading until 7:30 pm on Saturday and 6:30 pm on Sunday.

 

You may click on these links if you would like to download and print a manual Booth Application and mail your application and credit card info or check to Springs Spree:

 

           Arts & Crafts                             Food Vendors                        Special Booth Vendors                                 Non-Profits

                                                                               

                                                                                             OR... 

To register online, please check back with us as the online process is being redesigned.  In the meantime you may click on one of the links above and print a manual application - then mail the completed application along with your check or credit card info to Springs Spree.

 

Types of Booths / Vendors

This year we will offer booth space to 4 different types of Vendors; Arts & Crafts Vendors, Food Vendors, Special Booth Vendors and Non-Profits. 

 

Arts & Crafts Vendors include self employed craft makers, home makers, artists, craftsmen, quilts, silk flowers and those from the “self art” world.  (Knock-off products or mass produced items are not allowed.)

 

Food Vendors include all of the typical foods offered at community celebrations such as turkey legs, hot dogs, cotton candy, kettle corn, hamburgers, etc.

 

Special Booth Vendors include retail sales of toys, clothing, leather goods, hats, purses, jams, jellies, breads, food product sampling; businesses, colleges or any learning institutions; business people or professionals in a for profit sales tax status.

 

Non-Profits include any organization with a non-profit status or donation base with a non-profit status.  Proof of Non-Profit status is required by submitting your IRS Non-Profit ID #.

 

 Application

Please make sure your name(s), address, phone number and email address are legible in your correspondence.  Vendors’ space will be assigned on a first-come-first-serve basis.  Applications will be processed only after we receive your completed application and check or online registration and payment through PayPal and your insurance certificate.  You will receive a confirmation phone call or email when your application has been processed.  To check on the status of your application you can call Springs Spree / Mike Tapia at 719-233-4553 or Tom Conroy @ 719-640-4103.  Artists may not share booth space except where there is collaboration in the work being shown.

 

Arts and Crafts: Pictures

If you are an Arts and Crafts Vendor, you must submit five (5) photos that are representative of the work you will be selling.  These photos will be used for advance screening and determine your eligibility.  The photos should be labeled in ink with the artist’s name.  Please do not send sample artwork.

 

If your work is not accepted during the screening, your photos will be returned to you.  You will receive a refund of the application fee within 30 days of notification.

 

If your application is accepted, you may collect your photos at the Springs Spree Information booth on the days of the event.  Please see the map for the location of the Information booth.

 

Water and Carbonated Drinks

Please be advised that we do NOT allow the sale or gifting of bottled water, energy drinks or canned/bottled carbonated beverages as we have a sponsor who will be providing beverages to the public.   

Event Insurance

All vendors are required to have liability insurance.  Please furnish Springs Spree a Certificate of Insurance evidencing your coverage for Comprehensive General Liability with bodily injury and property damage limits of $1,000,000 each occurrence/$2,000,000 general aggregate, including listing Springs Spree as additional insured to your current policy.  Proof of coverage for Worker’s Compensation should be included if you intend to have employees or volunteers participate.  Your booth application CANNOT be finalized until your Certificate of Insurance is received by Springs Spree.  Please mail the certificate to Springs Spree - 3578 Hartsel Dr - Unit E-161, Colorado Springs, CO 80920 - or - fax it to 719-344-2299.

 

You, as a Lessee agree to indemnify and hold harmless the City of Colorado Springs and Springs Spree for all costs and expenses of any nature arising out of a claim for “bodily injury” sustained by any person, group or organization arising out of the operation of the booth by the applicant and/or applicant’s employees, volunteers or guests.

 

Cancellation Policy

If you have to cancel your registration with Springs Spree, a cancellation fee of $100 will apply.  No refunds after June 1, 2012.

 

Information Packet

You will receive a packet with your booth assignment number, a map and parking permits.  If you have not received your packet by June 15, 2012, please contact Springs Spree - Tom Conroy @ 719-640-4103.

 

 

Food Booth

Cleanup and final inspection must be completed by 9:00 pm Sunday evening for you to receive your Trash Deposit Refund.

 

Health Department Permit to Operate

Your License to Operate a Food Service Establishment must be prominently displayed within your booth space.  Failure to bring and post this license will result in your inability to operate at the Springs Spree event.  The El Paso County Health Department reminds you of the minimum requirements to operate a Temporary Event:

1. Sanitizer buckets with test strips
2. Warm/cold water for hand washing
3. A catch bucket for all soiled water.  You are not allowed to drain water directly into the streets, gutters or on the ground.

For additional information you can contact the El Paso County Health Department at (719) 578-3199.

 

All Colorado Springs Fire Department rules and regulations must be followed concerning the use of propane tanks, cooking oil, grills, bar-b-ques, etc.

 

Volunteer Support

Springs Spree is a non-profit organization.  We are always looking for participating vendors to support the volunteers that make this event possible.  If you would like to provide a few complimentary items for the cause such as lunch or dinner items, please indicate the item(s) and quantity on the application.  Springs Spree will generate a certificate with your generous donation or you may forward a gift certificate for our use.  Thank you in advance for your generosity

 

Parking

Your vendor packet will contain the appropriate maps and directions concerning vendor parking.  Please be prepared to stay the full day at Springs Spree.  Vehicles will not be allowed into or out of Springs Spree for the purpose of loading or unloading until 7:30 pm Saturday and 5:30 pm Sunday.

 

Equipment Rental 

Springs Spree has arranged for vendor rental of items such as tents, chairs and tables.  You must supply these items yourself or you can rent them from Springs Spree through our agreement with AAa Rental Equipment.  Please see your vendor application form for pricing of these rental items.

 

If you supply your own tent or canopy you must be sure that it is properly anchored to withstand all weather conditions that may be encountered.  Driving stakes into the ground at Memorial Park is not allowed per Park Rules.  Sand bags or weighted containers must be used in lieu of staking.  Springs Spree will not be held liable for damages caused by tents or canopies that blow down.

 

Electricity

Springs Spree does not provide electricity to vendors for this event.  If you need electricity for your booth(s) please contact Mick Wade of Sunstate Equipment Company.  They will provide generators as needed for all vendors that require electricity.  However, you must make arrangements with Mick in advance!  You may call Mick at 719-577-9750 or you can reach him by email at:  mwade@sunstateequip.com.  Once you make contact with Mick he will determine your electrical needs and quote you a price.  Please do not include electrical payment with your Springs Spree Booth Application.  All electric payments are to be made directly to Sunstate Equipment.

If you supply your own generator it must be smokeless and noiseless and not be a distraction or annoyance to the public or other vendors in your area.

 

Tax

You are responsible to collect and pay your City Sales Tax to the City of Colorado Springs and your State Sales Tax to the State of Colorado.  A total sales tax of 7.4% will be due upon the completion of the event.  It is your responsibility to pay your sales taxes in a timely manner.

 

Non-Profits

If you are a non-profit organization, make sure you enter your IRS Non-Profit ID # on your booth application.  If you are a non-profit organization and you are selling items to the public, you must pay sales tax. 

 

Security

Once your booth is set up, you are responsible for all merchandise within that booth during the event and during the evening after the event closes.  The Colorado Springs Police Department will be onsite to provide security to the public.  However, you are responsible for the security of your property and merchandise.  Springs Spree recommends you remove all valuables from your booth at the end of business on Saturday and bring it back in on Sunday morning during the 6:30 am set up.

 

Thank you for your interest Springs Spree 2012!

 

We hope to see you there!