Vendor Info

 Vendor Applications

 

Vendor applications for Springs Spree 2013 are now closed.  We are not accepting any more applications for this year's event.

 

Food Booth Vendor                    Special Booth Vendor                           Non-Profit Booth Vendor                             Arts & Craft Booth Vendor

 

OR... 

 

Please click on one of the links below to open and submit an electronic copy of our application form.  Payment may be made with Visa, Mastercard, Discover or PayPal.

 

Food Booth Vendor                      Special Booth Vendor                          Non-Profit Booth Vendor                            Arts & Craft Booth Vendor

 

 

Vendor Information

Welcome!

Thank you for your registration to be a Vendor at Springs Spree 2013. 

 

This year is the 36th annual Springs Spree, the spring/summer festival in Colorado Springs and our city’s oldest community celebration!  Springs Spree offers activities, entertainment, food, and fun for all ages.  Attractions include: martial arts demonstrations, stage and street musicians, arts and crafts, a car show, face painting and much more!  Springs Spree is an outdoor event and is one of the biggest and most popular weekends of the summer; over the past years, approximately 70,000 people have attended.  Springs Spree welcomes you in participating at the 36th annual Springs Spree – A City In Celebration.

 

Dates and Location

Springs Spree will be held at Memorial Park - 270 S. Union Blvd, Colorado Springs, CO 80910 on Saturday, June 15th and Sunday, June 16th, 2013.  You will find a map of Memorial Park on our website at www.SpringsSpree.org    You will be notified of your booth space assignment during Vendor Check-In on Friday, June 14th beginning at 10:00 am. 

 

Hours of Operation

Springs Spree hours are:

            Saturday June 15th 9:00 am – 7:00 pm

            Sunday June 16th 10:00 am – 6:00 pm

Setup will begin on Friday, June 14th at 10:00 am

Access to your booth space will be available at 6:30 am on Saturday and Sunday mornings.

Please be prepared to stay the full day at Springs Spree.  Vehicles will not be allowed into or out of Springs Spree for the purpose of loading or unloading until 7:30 pm on Saturday and 6:30 pm on Sunday.

 

Types of Booths / Vendors

This year we will offer booth space to 4 different  types of Vendors; Arts & Crafts Vendors, Food Vendors, Special Booth Vendors and Non-Profits.

 

Arts & Crafts Vendors include artisans of multiple mediums.

 

Food Vendors include all of the typical foods offered at community celebrations such as turkey legs, hot dogs, cotton candy, kettle corn, hamburgers, etc.

 

Special Booth Vendors include retail sales of toys, clothing, leather goods, hats, purses, jams, jellies, breads, food product sampling; businesses, colleges or any learning institutions; business people or professionals in a for profit sales tax status.

 

Non-Profits include any organization with a non-profit status or donation base with a non-profit status.  Proof of Non-Profit status is required by submitting your IRS Non-Profit ID #.

 

Application

Please make sure your name(s), address, phone number and email address are legible in your correspondence.  Vendors’ space will be assigned on a first-come-first-serve basis.  Applications will be processed only after we receive your completed application and check or online registration and payment through Credit Card or PayPal and your insurance certificate.  You will receive a confirmation phone call or email when your application has been processed and finalized.  To check on the status of your application you can call Springs Spree / Tom Conroy at 719-640-4103.  Artists may not share booth space except where there is collaboration in the work being shown.

 

Arts and Crafts: Pictures

If you are an Arts and Crafts Vendor, you must submit five (5) photos that are representative of the work you will be selling.  These photos will be used for advance screening and determine your eligibility.  The photos should be labeled in ink with the artist’s name.  Please do not send sample artwork.

 

If your work is not accepted during the screening, your photos will be returned to you.  You will receive a refund of the application fee within 30 days of notification.

 

If your application is accepted, you may collect your photos at the Springs Spree Information booth on the days of the event.  Please see the map for the location of the Information booth.

 

Water and Carbonated Drinks

Please be advised that we do NOT allow the sale of bottled water, energy drinks or canned/bottled carbonated beverages as we have a sponsor who will be providing beverages to the public.  Please contact Tom Conroy at 719-640-4103 if you have any questions about the types of beverages that are allowed to be sold.

 

Event Insurance

All vendors are required to have liability insurance.  Please furnish Springs Spree a Certificate of Insurance evidencing your coverage for Comprehensive General Liability with bodily injury and property damage limits of $1,000,000 each occurrence/$2,000,000 general aggregate, including listing Springs Spree 2013 as additional insured to your current policy. If you do not have liability insurance coverage, you may purchase liability insurance protection through Springs Spree for this event for $100.  (Not available for Food Vendors)  Your Certificate of Insurance or payment for liability insurance coverage must be received before your application can be finalized.  Proof of coverage for Worker’s Compensation should be included if you intend to have employees or volunteers participate.

 

You, as a Lessee agree to indemnify and hold harmless the City of Colorado Springs and Springs Spree for all costs and expenses of any nature arising out of a claim for “bodily injury” sustained by any person, group or organization arising out of the operation of the booth by the applicant and/or applicant’s employees, volunteers or guests.

 

Cancellation Policy

If you have to cancel your registration with Springs Spree before June 1, 2013, a cancellation fee of $100 will apply.  No refunds after June 1, 2013.

 

 Food Booth

Cleanup and final inspection must be completed by 9:00 pm Sunday evening, June 16th for you to receive your Trash Deposit Refund.  Refundable deposits will be returned within 10 days after the event.

 

Health Department Permit to Operate

Your License to Operate a Food Service Establishment must be prominently displayed within your booth space.  Failure to bring and post this license will result in your inability to operate at the Springs Spree event.  The El Paso County Health Department reminds you of the minimum requirements to operate a Temporary Event:

  1. Sanitizer buckets with test strips
  2. Warm/cold water for hand washing
  3. A catch bucket for all soiled water.  You are not allowed to drain water directly into the streets, gutters or on the ground.

For additional information you can contact the El Paso County Health Department at (719) 578-3199.

 

All Colorado Springs Fire Department rules and regulations must be followed concerning the use of propane tanks, cooking oil, grills, bar-b-ques, etc.

 

Volunteer Support

Springs Spree is a non-profit organization.  We are always looking for participating vendors to support the volunteers that make this event possible.  If you would like to provide a few complimentary items for the cause such as lunch or dinner items, please indicate the item(s) and quantity on the application.  Springs Spree will generate a certificate with your generous donation or you may forward a gift certificate for our use.  Thank you in advance for your generosity

 

Parking

Your vendor packet will contain the appropriate maps and directions concerning vendor parking.  Please be prepared to stay the full day at Springs Spree.  Vehicles will not be allowed into or out of Springs Spree for the purpose of loading or unloading until 7:30 pm Saturday and 6:30 pm Sunday.

 

Equipment  Rental

Springs Spree has arranged for vendor rental of items such as tents, chairs and tables.  You must supply these items yourself or you can rent them through Springs Spree.  Please see your vendor application form for pricing of these rental items.

 

If you supply your own tent or canopy you must be sure that it is properly anchored to withstand all weather conditions that may be encountered.  Driving stakes into the ground at Memorial Park is not allowed per Park Rules.  Sand bags or weighted containers must be used in lieu of staking.  Springs Spree will not be held liable for damages caused by tents or canopies that blow down.

 

Electricity 

We encourage all vendors to supply their own electricity for the event by supplying their own generators.  However, electricity is available through Springs Spree for any vendors that require electrical hook-ups for this event.  The base price for electricity is $175 for the 2 day event.  That fee will supply you with 110v and up to 50 amps.  If you require a 220v hook up or more than 50 amps, please call Mick Wade at 719-331-6284 and let him know what your electrical needs are.  He will quote you the price for special hook ups.  Electricity through Springs Spree is only available during the hours the event is open.  No overnight electricity.  If you supply your own generator it must not be a distraction or annoyance to the public or other vendors in your area. Springs Spree Management will meet with you on set up day to determine if your generator will be acceptable.

 

Tax

You are responsible to collect and pay your City Sales Tax to the City of Colorado Springs and your State Sales Tax to the State of Colorado.  A total sales tax of 7.4% will be due upon the completion of the event.  It is your responsibility to pay your sales taxes in a timely manner.

 

Non-Profits

If you are a non-profit organization, make sure you enter your IRS Non-Profit ID # on your booth application.  If you are a non-profit organization and you are selling items to the public, you must pay sales tax. 

 

Security

Once your booth is set up, you are responsible for all merchandise within that booth during the event and during the evening after the event closes.  The Colorado Springs Police Department and the Colorado Mounted Rangers will be onsite to provide security.  However, you are responsible for the security of your property and merchandise.  Springs Spree recommends you remove all valuables from your booth at the end of business on Saturday and bring it back in on Sunday morning during the 6:30 am set up.

 

Thank you for participating in the 36th year of Springs Spree!

 

We are looking forward to seeing you!